Conference Funding

The BAUS offers funding for BBA students interesting in attending conferences that serve to benefit students or UNB. Prior to submitting a Conference Funding Request, BBA students must be aware of the following information:

Only BBA students are eligible for BAUS conference funding.

• Students must submit a Conference Funding Request Form a minimum of 15 business days prior to the conference date. 

• Once your Conference Funding Request has been submitted, please allow for a minimum of 3 business days to receive a response from the board of directors regarding if your request has been approved or denied.

• If you an unsure about how much you will receive for funding, please reach out to the VP Finance with the total costs, from there you will receive a pre-approved amount. However, pre-approved amounts must receive final approval from the board of directors.

• Funding consists of partial coverage of conference delegate fee and flight costs. Funding to attend a conference is dependent on the available BAUS budget, please reach out to the VP Academic for further advise and confirmation.

• Students must be able to absorb the initial cost of the delegate fee and flight cost.  

• Each student must pay for their own delegate fee and flight cost. Students cannot be reimbursed for delegate fees and flight costs they paid for another student.  

• Expenses such as Hotel costs, food, and alcohol are not included in conference funding.  

• Students may only be approved for a portion of the requested amount depending on the BAUS budget. (e.g., $800 funding requested, $500 approved funding).  

• Students who have not submitted a conference funding request yet this academic year will receive priority over students who have already attended a conference funded by the BAUS.  

• All funding requests must be approved by the BAUS VP Finance and BAUS Board of Directors. 

• Once a BBA student has been approved for conference funding, they must be committed to attending the conference, unless there are extreme circumstances.  

Approved Conference Funding Request

1. Once a student has received approval for conference funding, they must keep all the following information to ensure Accounts Payable can process their reimbursement.  

   • Conference Registration Email Confirmation 

   • Conference Delegate Fee Receipt 

   • Conference Agenda 

   • Flight Ticket  

   • Flight Boarding Pass  

   • Bank Statement that includes:  

   • Last 4 digits of Bank Card  

   • Flight Expense  

   • Conference Delegate Fee Expense 

   • Once a student has returned from the conference, they are able to submit a Conference Reimbursement Request. The steps for filling this request are as follows:
     
     

     Submitting a Conference 

     • Once the email is completed, the student must send the email to the BAUS VP Academic leen.aaa@unb.ca. 

     • The student will then receive a response regarding if their request has been approved or if any changes need to be made. 

     • Once the request has been approved, the VP Academic leen.aaa@unb.ca will then send the request to the Faculty of Management. 

     • Once the request has been approved by the Faculty of Management and there are no further changes required, the student will receive a confirmation email notifying that the reimbursement request has been sent to Accounts Payable. 

     • * The turnaround for a reimbursement is a minimum of 10 Business Days after being received by Accounts Payable.