Application Procedure for Conferences and Case Competitions
Conference Funding
The BAUS offers funding for BBA students interesting in attending conferences that serve to benefit students or UNB. Prior to submitting a Conference Funding Request, BBA students must be aware of the following information:
Only BBA students are eligible for BAUS conference funding.
Students must submit a Conference Funding Request Form a minimum of 15 business days prior to the conference date.
Once your Conference Funding Request has been submitted, please allow for a minimum of 3 business days to receive a response from the board of directors regarding if your request has been approved or denied.
If you an unsure about how much you will receive for funding, please reach out to the VP Finance with the total costs, from there you will receive a pre-approved amount. However, pre-approved amounts must receive final approval from the board of directors.
Funding consists of reimbursements of 100% of conference delegate fee and up to 100% of flight costs. Funding to attend a conference is dependent on the available BAUS budget, please reach out to the VP Finance for a pre-approved amount.
Students must be able to absorb the initial cost of the delegate fee and flight cost.
Each student must pay for their own delegate fee and flight cost. Students cannot be reimbursed for delegate fees and flight costs they paid for another student.
Funding consists of reimbursements of 100% of conference delegate fee and up to 100% of flight costs.
Expenses such as Hotel costs, food, and alcohol are not included in conference funding.
Students may only be approved for a portion of the requested amount depending on the BAUS budget. (e.g., $800 funding requested, $500 approved funding).
Students who have not submitted a conference funding request yet this academic year will receive priority over students who have already attended a conference funded by the BAUS.
All funding requests must be approved by the BAUS VP Finance and BAUS Board of Directors.
Once a BBA student has been approved for conference funding, they must be committed to attending the conference, unless there are extreme circumstances.
Submitting a Conference Funding Request
Once a student has read the above information and are eligible to attend the conference, they are requesting funding for, the first step is to fill out a Conference Funding Request Form.
Conference Funding Request Form:
https://unbbaus.com/conference-casecomp-application
Once a student has submitted a Conference Funding Request Form, they will receive an email within 5 Business Days regarding if the BAUS Board of Directors has approved their if their request for funding (with the amount of funding they have been approved for) or if the request has been denied.
Students should submit a Conference Funding Request Form prior to paying delegate fees and booking flights, as funding is subject to the BAUS Board of Directors approval. We recommend that students should submit the Conference Funding Request as soon as possible, to ensure there is enough time to receive a response from the BAUS Board of Directors, pay delegate fees after approval, and book flights.
Approved Conference Funding Request
Once a student has received approval for conference funding, they must keep all the following information to ensure Accounts Payable can process their reimbursement.
Conference Registration Email Confirmation
Conference Delegate Fee Receipt
Conference Agenda
Flight Ticket
Flight Boarding Pass
Bank Statement that includes:
Last 4 digits of Bank Card
Flight Expense
Conference Delegate Fee Expense
Submitting a Conference Reimbursement Request
Once a student has returned from the conference, they are able to submit a Conference Reimbursement Request. The steps for filling this request are as follows:
Firstly, a student must fill out a Travel Expense Claim Form. This form must include the price paid for the conference delegate fee and flight cost.
Once this form has been filled out, the student must send the form to the BAUS VP Finance. The student will then receive a response regarding if their form has been approved, or if any changes need to be made.
Once the form has been approved, the student must send a PDF package to the Faculty of Management that contains:
Conference Registration Email Confirmation
Conference Delegate Fee Receipt
Conference Agenda
Flight Ticket
Flight Boarding Pass
Bank Statement that includes:
Last 4 digits of Bank Card
Flight Expense
Conference Delegate Fee Expense
Void Cheque (if student has not submitted a reimbursement request before)
Once the PDF Package has been approved by the Faculty of Management and there are no further changes required, the student will receive a confirmation email that the reimbursement request has been sent to Accounts Payable.
The turnaround for a reimbursement is a minimum of 10 Business Days after being received by Accounts Payable.